Medical Items Administration

The register of Medical Items contains all medical items (drugs, prostheses) that can be included in packages of benefits of insurance products within the health insurance scheme and are remunerated by the scheme administration. Administration of the register of medical items is restricted to users with the system role of Scheme Administrator or with a role including an access to Administration/Medical Items.

Pre-conditions

A medical item may only be added or thereafter edited or deleted, after the approval of the management of the scheme administration.

Medical Items Control Page

The Medical Items Control Page is the central point for all medical item administration. By having access to this page, it is possible to add, edit, delete and search. The panel is divided into four panels (Img. 73)

  1. Search Panel

    The search panel allows a user to select specific criteria to minimise the search results. In the case of medical items the following search options are available which can be used alone or in combination with each other.

    • Code

      Type in the beginning of; or the full Code; to search for medical items with a Code, which starts with or matches completely, the typed text.

    • Name

      Type in the beginning of; or the full Name to search for medical items with a Name, which starts with or matches completely, the typed text.

    • Type

      Select the Type; from the list of types (Drugs, Medical Prostheses) by clicking on the arrow on the right of the selector, to select medical items of a specific type.

    • Package

      Type in the beginning of; or the full Package; to search for medical items with a Package, which starts with or matches completely, the typed text.

    • Historical

      Click on Historical to see historical records matching the selected criteria. Historical records are displayed in the result with a line through the middle of the text (strikethrough) to clearly define them from current records (Img. 74).

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      Img. 74 Historical records - Result Panel

    • Search button

      Once the criteria have been entered, use the search button to filter the records, the results will appear in the Result Panel.

  2. Result Panel

    The result panel displays a list of all medical items found, matching the selected criteria in the search panel. The currently selected record is highlighted with light blue, while hovering over records changes the highlight to yellow (Img. 75). The leftmost record contains a hyperlink which if clicked, re-directs the user to the actual record for detailed viewing if it is a historical record or editing if it is the current record.

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    Img. 75 Selected record (blue), hovered records (yellow) - Result Panel

    A maximum of 15 records are displayed at one time, further records can be viewed by navigating through the pages using the page selector at the bottom of the result Panel (Img. 76)

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    Img. 76 Page selector- Result Panel

  3. Button Panel

    With exception of the Cancel button, which re-directs to the Home Page, the button panel (the buttons Edit and Delete) is used in conjunction with the current selected record (highlighted with blue). The user should first select a record by clicking on any position of the record except the leftmost hyperlink, and then click on the button.

  4. Information Panel

    The Information Panel is used to display messages back to the user. Messages will occur once a medical item has been added, updated or deleted or if there was an error at any time during the process of these actions.

Medical Item Page

  1. Data Entry

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    Img. 77 Medical Item Page

    • Code

      Enter the code for the medical item. Mandatory, 6 characters.

    • Name

      Enter the name of the medical item. Mandatory, 100 characters maximum.

    • Type

      Choose one from the options available, the type of the medical item. Mandatory.

    • Package

      Enter the package (Indication of type and volume of package in a suitable coding system) for the medical item. Mandatory, 255 characters maximum.

    • Price

      Enter the price (a general price that can be overloaded in pricelists). Full general price including potential cost sharing of an insuree) for the medical item. Mandatory.

    • Care Type

      Choose one from the options available, the limitation of provision of the medical item within the specific type of health care (In-patient, Out-patient or Both). Mandatory.

    • Frequency

      Enter the limitation of frequency of provision in a number of days within which a medical item cannot be provided to a patient not more than once. If the frequency is zero, there is no limitation. Note: By default the frequency is 0.

    • Patient

      Choose one or a combination of the options available, to specify which patient type the medical item may be provided to. Note: By default all patients’ options are checked (selected).

  2. Saving

    Once all mandatory data is entered, clicking on the Save button will save the record. The user will be re-directed back to the Medical Items Control Page, with the newly saved record displayed and selected in the Result Panel. A message confirming that the medical item has been saved will appear on the Information Panel.

  3. Mandatory data

    If mandatory data is not entered at the time the user clicks the Save button, a message will appear in the Information Panel, and the data field will take the focus (by an asterisk on the right of the corresponding data field).

  4. Cancel

    By clicking on the Cancel button, the user will be re-directed to the Medical Items Control Page.

Adding a Medical Item

Click on the Add button to re-direct to the Medical Item Page.

When the page opens all entry fields are empty. See the Medical Item Page for information on the data entry and mandatory fields.

Editing a Medical Item

Click on the Edit button to re-direct to the Medical Item Page.

The page will open with the current information loaded into the data entry fields. See the Medical Item Page for information on the data entry and mandatory fields.

Deleting a Medical Item

Click on the Delete button to delete the currently selected record

Before deleting a confirmation popup (Img. 78) is displayed, which requires the user to confirm if the action should really be carried out?

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Img. 78 Delete confirmation- Button Panel

When the medical item is deleted, all records retaining to the deleted medical item will still be available by selecting historical records.