Off-line mode of IMIS Claims

The following table gives an overview of functions according to their requirements towards Internet connectivity and possible off-line substitutions.

IMIS Claims    
Functionality connectivity required /autonomous Off-line substitution
Initial launching connectivity required yes, by off-line transfer of a phone extract
Enquire connectivity required yes, by off-line transfer of a phone extract
Map Services autonomous not needed
Map Items autonomous not needed
Refresh Mapping connectivity required not available
Claim autonomous not needed
Reports autonomous not needed
Synchronize connectivity required yes, off-line synchronization by XML files
Quit autonomous not needed
About autonomous not needed

Creation and transfer of off-line files to IMIS Claims

The off-line files for IMIS Claims is created in the web IMIS by selecting of the Tools/Extracts menu item. The form IMISExtracts is displayed.

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Image 3.2.1 (IMISExtracts Form)

The Create Phone Extract section is used for creation of the off-line file for IMIS Claims.

  • Region
The region in which a health facility is located for which claims should be created.
  • District
The district in which the health facility is located for which claims should be created.
  • With Insurees
Check if the off-line file should contain data on insures (for the function Enquiry).
  • In background
Check if the off-line file should be created in background.

Click on the button:

  • Create

The file IMISData.db3 is generated and it can be downloaded by clicking on the button Download which is dynamically created in the section

The off-line file IMISData.db3 should be transferred to the device and stored in the folder IMIS.

Creation and transfer of off-line files from IMIS Claims

Use the function Synchronize and the following buttons:

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Image 3.2.1 (Synchronize Page)

  • Create Claims XML

Creates a file with all claims that haven’t been uploaded or included in a generated file yet.. The name of the file is Claims_<claim adminstrator code>_<date of creating>_<time of creating>.rar and it is stored in the folder IMIS in the device.

.

The off-line files should be transferred to a client device of the web IMIS and uploaded to the web IMIS by means of the IMISExtracts form – in the section Upload Claims.

Remark

This version of the user manual relates to the version CHF-IMIS apps that was derived from the Master Version of IMIS apps having in mind specific requirements of the CHF health insurance scheme to the terminology and the data fields to be used in IMIS. The text of the user manual relates to the Master Version of IMIS. The following table shows the differences in the terminology between the Master Version of IMIS and the CHF-IMIS. A user has to have these differences in mind when reading the text of this user manual.

The following table summarizes the adjustments in terminology for the CHF-IMIS with respect to the Master Version of IMIS:

IMIS Master Version CHF-IMIS
Municipality Ward
Insurance Number CHF Number

Further, the Master Version of IMIS uses some data fields that are not used in CHF-IMIS. The overview of the data fields in the Master Version not occurring in the CHF-IMIS is shown in the following table:

IMIS Master Version CHF-IMIS
Education Not used
Profession Not used

Confirmation

Type

Not used
Confirmation No. Not used
Current Region Not used
Current District Not used
Current Municipality Not used
Current Village Not used
Current Address Details Not used
Identification Type Not used
Identification No. Not used
Region of FSP Not used
District of FSP Not used
Level of FSP Not used
First Service Point Not used
Relationship Not used
Beneficiary Card Not used
Poverty Status Not used
Contribution Category Not used

Besides, CHF-IMIS uses as the second language for the user interface Swahili.